WHY JOIN A SCRAPBOOKING CLUB?
What are the benefits of being in a Scrapbooking Club?
Belonging to clubs and organizations is a long tradition for many people. We are social in nature. Being with other people with like interests and motivations is an extension of who we are. Scrapbookers are no exception. They enjoy being around other scrappers.
The primary reasons people want to belong to a Scrapbooking Club is for the association with other scrappers. This gathering offers friendship, exchange of ideas and techniques, and the ability to safe money if supplies are purchased in quantity for the benefit of all club members.
As a member of a scrapbooking club members are associated with individuals of like interest. Members are introduced to new people in their communities . . . forging new friendships. These new friendships are centered on their mutual interest in scrapbooking, but often expand to other common interests and activities.
Club members are great resources for new ideas. Learning new techniques can also be shared. Inviting guest speakers to provide instruction on specific processes and techniques is a great way to increase your level of expertise.
Depending on the goals of a scrapbooking club there can be financial benefits to its members. Paying for table space could be eliminated. Club members sharing resources can also save money. As mentioned earlier, club members combining the purchase of supplies can bring discounts from volume purchases.
CREATING AND BUILDING A SCRAPBOOKING CLUB
Most scrapbooking clubs are started by a couple of individuals who share the love of scrapbooking getting together periodically to engage in scrapbooking. This simple informal organization works well for small groups of friends. As the numbers grow a more formal organization is usually needed.
Generally, most clubs are initially organized with no specific number of members expected. A small number of individuals can usually agree on the dates, times and other needs of the club while gathered at a club meeting. As the club’s membership grows, and it can easily, this relaxed organization may not be sufficient to meet the needs of the club. So, how many members the club wants to accommodate may need to be considered as you organize. Given the simple structure needed for a neighborhood club, nothing more need be done. Assuming there is growth accepted and solicited, a more formal organization may be needed.
If in fact you want to grow your club membership you have current members pass the word around to their family and friends. You can post fliers at local scrapbook stores. You can use the internet by announcing your club on The Scrapbooking Idea Network. You may also want to consider Bulletin Boards and List servers as possible sources.
As you organize your club you need to consider when, how often, where and if dues should be charged. Each of these elements is essential in the long term function of your club.
WHEN and HOW OFTEN TO MEET:
A decision of the frequency of when the club will meet should be established . . . weekly, bi-weekly, monthly, etc. A regular schedule serves best. That way club members can block out the day and time from their own schedules . . . which makes it easier for members to remember. Unstructured small clubs may function adequately by deciding the next meeting date at each meeting.
WHERE TO MEET:
Here again, small clubs may be well served to meet in the home of a club member—assuming they have the space to accommodate the number of club members. If the number goes beyond the space available in homes you need to look at outside space: churches, community centers and scrapbook stores or craft stores. This later option is easily accommodated if they already have a space set aside for classes.
Regardless of the location some items need to be considered when making your site location. You need to be aware of the required: Table space, adequate lighting, parking, safety at night after the meeting, and availability of child care should be considerations. There may be some cost involved in renting or using some spaces. This must be regarded as well.
Sensitivity to mixing business with the club’s scrapbooking function should also be taken into account. While purchasing items by the club or in bulk for individual members, it can cause problems if you have consultants or retailer in the club. This could create a sense of conflict.
WHAT TO CHARGE:
Many clubs are organized with expense as a specific issue. Small groups are looking to eliminate costs as much as possible. Charging fees or dues is not expected or anticipated. Where they may be meeting in the homes of members, outside of treats, there may be no additional expenses needed.
Larger clubs, however, are less free to avoid dues or fees. If a larger space is needed to meet the club’s needs, renting a space may be required—thus fees may need to be
assessed. There are other reasons to charge or assess dues or fees: to pay for guest speakers, sending out newsletters, and the purchase of “common” materials and tools for the benefit of club members. These fees should be adequate to meet the needs of the club, but should not be excessive.
Does your club require a formal structure: president, vice president, secretary, etc. This is an individual decision each club will have to make. At minimum there needs to be a “go to” organizer who will make sure all the arrangements are made for each club meeting. A rotating volunteer can work well for small clubs. As club membership grows, a more formal organization may be more appropriate and easier on club members.
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